You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below. For example, on the Home tab, the Number group includes the Number Format option. The ribbon groups related options on tabs. This table lists the most frequently used shortcuts in Excel. Keyboard shortcuts for refreshing external data Keyboard shortcuts for working with data, functions, and the formula bar Keyboard shortcuts for making selections and performing actions Keyboard shortcuts in the Paste Special dialog box in Excel 2013 Keyboard shortcuts for navigating in cells Get the Excel 2016 keyboard shortcuts in a Word document: Excel keyboard shortcuts and function keys. For instructions, go to Automate tasks with the Macro Recorder.ĭownload our 50 time-saving Excel shortcuts quick tips guide. If an action that you use often does not have a shortcut key, you can record a macro to create one. Press Ctrl+F, and then type your search words. Hopefully, you’ve found a few new ones you can use to make your life in Excel a little better.To quickly find a shortcut in this article, you can use the Search. And no one expects you to memorize all of them. The more you use keyboard shortcuts, the easier they are to remember. Ctrl+1: Open the Format Cells dialog box.Ctrl+Shift+_ (Underline): Remove outline border.Ctrl+U: Add or remove underline to the contents of a cell, selected data, or selected cell range.Ctrl+I: Add or remove italics to the contents of a cell, selected data, or selected cell range.Ctrl+B: Add or remove bold to the contents of a cell, selected data, or selected cell range.Ready to format some cells? These keyboard shortcuts make it easier! Enter: Complete an entry in a cell or the formula bar.Esc: Cancel an entry in a cell or the formula bar.F3: Paste a cell name (if cells are named in the worksheet).Alt+Enter: Insert a hard return within a cell (while editing a cell).Delete: Remove the contents of a cell, selected data, or selected cell range.Ctrl+Alt+V: Open the Paste Special dialog box.Ctrl+V or Shift+Insert: Paste contents of a cell, selected data, or selected cell range.Ctrl+C or Ctrl+Insert: Copy contents of a cell, selected data, or selected cell range.Ctrl+X: Cut contents of a cell, selected data, or selected cell range.
Alt+F11: Open the Microsoft Visual Basic For Applications Editor.Alt+F8: Create, run, edit, or delete a macro.Ctrl+Tab: Switch between open workbooks.Ctrl+F: Search in a spreadsheet, or use Find and Replace.Alt+F1: Create an embedded bar chart based on select data (same sheet).F11: Create a bar chart based on selected data (on a separate sheet).Ctrl+Shift+U: Expand or collapse the formula bar.F9: Calculate all worksheets in all open workbooks.Alt+Q: Go to the “Tell me what you want to do” box.For example, if the last thing you typed in a cell is “hello,” or if you change the font color, clicking another cell and pressing F4 repeats that action in the new cell. F4: Repeat the last command or action.First, let’s take a look at some general keyboard shortcuts for manipulating workbooks, getting help, and a few other interface-related actions.